Digital Contracts for Conferences & Conventions – OtterSign
The #1 mistake in conferences and conventions? Most organizers don’t follow ESIGN compliance when signing booth contracts, sponsorship agreements, or advertising deals. That makes it easy for vendors to back out—leaving you with empty booths, lost revenue, and no legal footing.
OtterSign fixes that. Our platform ensures every contract is ESIGN/UETA compliant with tamper-evident records, audit trails, and proof of agreement—so your contracts hold up every time.
ESIGN/UETA compliant · SOC 2–aligned · iPad Kiosk ready
Create, Send & Collect Waivers with Ease
Launch digital agreements in minutes with Smart Forms, multi-channel delivery, and real-time tracking.
Step 1 – Create
Upload your booth contract, sponsorship agreement, or advertising deal—or build from scratch with our Waiver Builder. Smart Forms support required initials, payment terms, and multiple signers.
Share contracts via SMS, email, QR code, or kiosk at your event office. Vendors and sponsors can sign securely from any device.
Step 3 – Collect
Track completions instantly, with smart flags for missing signatures or incomplete terms. All agreements are ESIGN/UETA compliant, tamper-evident, and stored securely for audit defense.
Contracts That Actually Hold Up
Too many organizers rely on PDFs and scanned signatures that don’t meet ESIGN standards. OtterSign provides:
- Audit Trails — Timestamp, IP, and version history for every signature.
- Tamper-Evident PDFs — Locked, verifiable copies of every contract.
- Proof of Consent — Captured intent and compliance receipts.
That means no more disputes, no more “we never agreed to that,” and no more empty booths.
Key Benefits
Booth Contracts
Sponsorship Deals
Advertising Agreements
Multiple Signers
Compliance
Track & Manage
Smart Forms, Built for Conferences & Conventions
OtterSign Smart Forms collect the right details first, then autofill agreements for fast, accurate signing.
Example fields:
- Vendor/sponsor info: company name, contact, booth number
- Advertising package selection
- Required initials for cancellation terms and liability clauses
- Payment and renewal terms
- Multiple signers (organizer, vendor/sponsor)
Up to 20× faster than static PDFs,* with fewer errors and shorter lines.
Add-Ons
These can be added to your subscription once you subscribe to Core or Business plan
Send with SMS
Supercharge your workflow by reaching people where they respond fastest—their phones. Send instant notifications via SMS to get signatures 65% faster, or use it to automate reminders, collect payments, request reviews, and drive more bookings.
4D ID Scanning
Support compliance and reduce risk with instant scanning of U.S. driver’s licenses. Collect accurate customer data in seconds with just a phone camera. Currently available for iPhone only.
Unlock the Value of Your Data
Your Smart Forms and waiver responses are rich, structured data. Beyond auto-populating agreements for e-signature, OtterSign lets you sync fields to your POS/CRM/marketing tools, run reports, and build dashboards that reveal trends and drive action—like staffing, promotions, and win-backs.
What Our Clients Say
OtterSign is trusted by businesses of all sizes to streamline their document processes and improve customer experiences. Hear directly from our clients how OtterSign has made a difference.
“My team LOVES Otter Waiver. It made the check in process for our customers quicker. With the QR code, Otter Waiver allowed us to go contactless which made our customers feel more secure during these crazy COVID times. I love that it also keeps our business legally covered with eSignature.”
Erika klotz
The Selfie Room
“I am so grateful for the ease and security of Otter Waiver. It is easy and intuitive to set up, easy to send to clients, and easy for them to fill out. I work in a field where time is of the essence, and having them sign the waiver before they show up expedites the process and allows for greater overall enjoyment for everybody.”
Ben White
White Cloud Adventures
“We have been using paper waivers since we started National Cleanup Day because of the cost to go digital. Otter’s Non-profit freemium version allows us to reduce our paper consumption with volunteer waivers and collect donations at the same. Win, Win.”
Steve Jewett
National Cleanup Day
“We have been using Otter Waiver for the last few months at Astro Paragliding and The Free Kiting Clinic, it’s been liberating. No more paper waivers, improved productivity on site all with an easy, intuitive phone application. I especially like the QR code.”
Harrison Ruffin
Astro Paragliding
“Otter Waiver has saved us time, not only on the guest piece of signing waivers but also on our staff. Our staff spent hours and hours going through paper waivers and files to find a previous waiver, and now we spend zero time finding a waiver.”
Jessika Brown
YMCA of the Rockies
“With Otter, our digital waivers are stored securely in the cloud, and marketing data is accessible from anywhere. Otter helped our business move to the future with convenience and ease.”
Logan Tyler
Basecamp Ouray
“Incorporating Otterwaiver digital waiver technology into our program was easy to set up and allowed us to get waivers signed on time and before events, be safe, and keep track of our paperwork. It made the Bill Fields Tournament work that much smoother!!!”
Branden Van Loon
Cornell Polo
“Otter Waiver is better than paper waivers. Now we have a database that keeps track of who signed what when. It’s simply giving the guys a QR code or having a tablet out for them to go through and sign up before they go out and shoot or hunt. It makes life a lot easier for us.”
Shawn Spindel
Hill'n Dale Club
“Thanks to Otter Waiver, we had real-time data on who attended the event. The system gave us complete control over check-ins, providing instant updates and eliminating any guesswork.”
Alex Shay
Gun Owners of America
Security & Compliance
- End-to-end encryption (in transit & at rest)
- SOC 2–aligned practices and role-based access
- Tamper-evident PDFs, Compliance Receipts, and secure backups
Frequently Asked Questions
Are digital booth contracts legally binding?
Yes. OtterSign is ESIGN/UETA-compliant, with audit trails that make booth, sponsorship, and advertising contracts fully defensible.
Can OtterSign handle multiple signers?
Yes. Smart Forms support multiple parties (organizer + vendor/sponsor) on the same contract.
What if a vendor disputes their agreement?
OtterSign provides proof of consent: timestamp, IP, and compliance receipt for every signature—removing doubt.
Do vendors need to download an app?
No. Contracts can be signed via SMS, email, QR code, or kiosk—no app required.
How fast can we get set up?
Most organizers go live the same day. Import your contracts, customize terms, and start collecting signatures immediately.